Concept Analytics Lab

Privacy Policy

Effective Date: 16.05.2025
This Privacy Policy explains how Concept Analytics Lab (“we”, “us”, or “our”) collects, uses, and protects any personal data obtained through our website at https://conceptanalytics.org.uk/. We are an academic research initiative affiliated with the Sussex Digital Humanities Lab at the University of Sussex. As such, our data practices are aligned with the University of Sussex’s policies and responsibilities as a registered data controller under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who We Are

Concept Analytics Lab operates within the Sussex Digital Humanities Lab, based at the University of Sussex. The University is the registered data controller (ICO registration number: Z6428144). For questions or concerns please contact:

  • Email: Justyna.Robinson@sussex.ac.uk
  • Postal Address: Sussex Digital Humanities Lab, University of Sussex, Silverstone SB211, Arts Road, Falmer, East Sussex, BN1 9RG

 For more information, refer to the University’s Data Protection Policy.

What Data We Collect

We do not collect personal data through this website unless you choose to contact us directly (e.g. via email or form submissions). In such cases, your data will be processed in line with the University of Sussex’s policies.

We may collect and process the following types of personal data:

  • Your name and email address (e.g. via contact forms or event registrations)
  • Institutional affiliation or research role (if submitted)
  • Content related to research engagement (e.g. blog contributions, survey responses)
  • Technical data such as IP address, browser type, and site usage

We do not knowingly collect special category (sensitive) personal data through the website interface.

How We Use Your Data

We process personal data only for the purpose for which it was provided, including:

  • Responding to enquiries or submissions
  • Managing event participation or collaboration proposals
  • Internal reporting and evaluation
  • Monitoring website usage to improve functionality and accessibility

We do not use your data for marketing purposes or share it with third parties unless explicitly required or permitted by law.

We rely on one or more of the following legal bases for processing data under the UK GDPR:

  • Your consent (e.g. when submitting an enquiry)
  • Legitimate interests (e.g. maintaining academic engagement)
  • Public task (e.g. conducting academic research)

Research Data

As part of our academic mission, we may collect and process personal data for research purposes. This includes, but is not limited to, data collected through:

  • Surveys, interviews, or focus groups
  • Publicly available datasets
  • Third-party data providers or institutions (e.g. Department for Education)

All research involving human participants undergoes ethical review. Participants receive an information sheet outlining the data collected, purposes of use, and their rights. When research involves special category data (e.g. health or ethnicity), processing is done under Article 9(2)(j) UK GDPR for scientific or historical research purposes in the public interest.

Some data subject rights (such as deletion) may be limited in the context of completed or anonymised research to ensure integrity and reproducibility.

Data Sharing

We do not sell or share personal data for commercial purposes. Data may be shared only with:

  • University of Sussex departments or service providers
  • Trusted third-party tools (e.g. Google Analytics), under strict data protection terms
Data shared is limited to what is necessary and is handled securely.

Cookies and Tracking Technologies

Cookies are small files placed on your device to collect standard internet log and visitor behaviour information. This helps us understand user interactions, remember your preferences, and improve website functionality.

We do not use cookies for advertising or personalised tracking. However, our website uses Google Analytics, to collect anonymised information about how visitors use the site. This helps us understand user behaviour, such as which pages are most frequently viewed and how users navigate the site, so we can improve functionality and content.

Google Analytics may collect data including:

  • Your IP address (anonymised)
  • Browser type and version
  • Pages visited and time spent
  • Device type and operating system

These cookies do not identify you personally. We do not combine this data with any other personal information.

You can manage or block cookies via your browser settings. For more information on how Google Analytics handles your data, please refer to Google’s Privacy Policy and Google Analytics Cookie Usage.

Your Rights

Under the UK GDPR, you have rights to:

  • Access the personal data we hold about you
  • Request corrections or deletions
  • Object to or restrict certain types of processing
  • Withdraw consent at any time
  • Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise these rights, please contact: Justyna.Robinson@sussex.ac.uk

Changes To This Policy

We may update this Privacy Policy to reflect changes in law, institutional requirements, or technical developments. Updates will be published on this page with a revised effective date. Continued use of the website implies acceptance of the current version.